Agenda and draft minutes

Cabinet - Thursday, 11 August 2022 6.00 pm

Venue: First Floor Meeting Space, 135 Eastern Avenue, Milton Park, OX14 4SB

Contact: Steve Culliford  Democratic Services Officer

Items
No. Item

116.

Apologies for absence

Minutes:

None. 

 

Due to technical difficulties, the leader handed over chairing responsibilities to the vice-chair for the first few items of this meeting. 

117.

Minutes pdf icon PDF 285 KB

To adopt and sign as a correct record the public minutes of the Cabinet meeting held on 23 June 2022. 

Minutes:

RESOLVED: to approve the public and exempt minutes of the Cabinet meeting held on 23 June 2022 as a correct record and agree that the Chair signs them as such.

 

118.

Declaration of interests

To receive declarations of disclosable pecuniary interests, other registrable interests and non-registrable interests or any conflicts of interest in respect of items on the agenda for this meeting. 

Minutes:

None

119.

Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 

Minutes:

The chair made two announcements. 

 

(1)       The leaders of the five local planning authorities in Oxfordshire had made a public announcement on 3 August 2022 that they had been unable to reach agreement on the approach to planning for future housing needs within the framework of the Oxfordshire Plan.  He referred to the leaders’ joint statement that the Oxfordshire Plan 2050 work programme would end and would transition to a process focused on local plans, through which housing needs would be addressed.  The councils would co-operate as they prepared their local plans. 

 

(2)       The leader reported that the council had received a proposal on the future of the Oxford to Cambridge Arc Plenary (a group of council leaders, local enterprise partnerships and universities), which the leader was not committed to.  The proposal had been submitted to the government and a response had been received, which did not change the leader’s opinion.  The leader had written to the chair of the Arc Plenary to communicate that view. 

120.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

Minutes:

None

121.

Recommendations and updates from other committees

To consider any recommendations to Cabinet from other committees. 

Minutes:

Cabinet received and noted updates from the Climate and Ecological Emergencies Advisory Committee, the Joint Audit and Governance Committee, and the Scrutiny Committee.

122.

Active communities strategy pdf icon PDF 276 KB

To consider the head of policy and programmes’ report. 

Additional documents:

Minutes:

Cabinet considered the head of policy and programmes’ report on a new active communities strategy. 

 

The Cabinet member for community wellbeing reported that the strategy had six key aims to:

§  enable everyone to be active

§  create healthier communities through walking and cycling

§  maximise the potential of our natural environment

§  build the skills base of our communities

§  provide effective communication, promotion and consultation

§  provide collaborative partnerships and funding advice

 

A delivery plan would be brought to Cabinet later in the year. 

 

The Scrutiny Committee had welcomed the strategy and had made suggestions for improvements, which had been included in the policy proposed to Cabinet. 

 

Cabinet welcomed the strategy as it provided opportunities to increase the general health of residents, both physical and mental health.  Rather than provide leisure facilities in every location, which the council could not afford, the strategy encouraged the use of the district’s natural and community assets.  This creative approach used existing green spaces and gave more choice. 

 

RESOLVED: to approve the Active Communities Strategy, as set out in Appendix 1 to the head of policy and programmes’ report to Cabinet on 11 August 2022. 

123.

Car park order and policy pdf icon PDF 536 KB

To consider the head of development and corporate landlord’s report. 

Additional documents:

Minutes:

The leader had re-connected to his IT and therefore chaired this item. 

 

Cabinet considered the head of development and corporate landlord’s report.  This set out the results of public consultation exercise and proposed a new car park order and policy.  On behalf of the Cabinet member for finance and corporate assets, the leader presented this item. 

 

The leader welcomed the report and praised officers for the work that had been put into developing the new car park order and policy.  This brought the council’s car park order and policy up to date to support the civil parking enforcement introduced in November 2021.  It also brought the council into line with most councils in the country and would make the car parking service more efficient and transparent for the public. 

 

Cabinet noted that the only objection to the car park order was to parking fees, an issue that was not related to civil parking enforcement but could be considered later in the year when Cabinet reviewed its fees and charges.  Cabinet supported this approach. 

 

Cabinet welcomed the new car park orders and policy.  The new policy brought together existing and updated policy elements to set out how the council delivered its parking service. 

 

The report also proposed that the council joined PATROL, the Parking and Traffic Regulations Outside London Adjudication Joint Committee, as a member.  This committee enabled all councils with car park orders to carry out civil enforcement of parking contraventions and to exercise their legal functions.  Cabinet supported the council becoming a member of the PATROL joint committee and noted that the leader intended to appoint Councillor George Levy as the member and Councillor Sue Cooper as the substitute member to this committee.  Cabinet noted that these appointments were decisions to be made by the leader. 

 

RESOLVED to:

 

(a)        agree the making of a new 2022 car park order, having considered the comments made during the consultation period;

 

(b)       authorise the head of legal and democratic to make the new order and to determine the date it comes into effect;

 

(c)        adopt the new Parking Policy, as set out in Appendix C to the head of development and regeneration’s report to Cabinet on 11 August 2022;

 

(d)       agree to South Oxfordshire District Council joining PATROL (Parking and Traffic Regulations Outside London) Adjudication Joint Committee as a member;

 

(e)    request the leader to appoint a Cabinet member to represent South Oxfordshire District Council on the PATROL Adjudication Joint Committee for the remainder of this council until May 2023; and

 

(f)     request the leader to appoint a Cabinet member as the named substitute in respect of the appointment under (e) above.