Agenda and minutes

Venue: First Floor Meeting Space, 135 Eastern Avenue, Milton Park, OX14 4SB

Contact: Paul Bateman  Email:  paul.bateman@southandvale.gov.uk

Note: THIS MEETING WILL BE BROADCAST LIVE watch the broadcast; https://www.youtube.com/channel/UCTj2pCic8vzucpzlaSWE3UQ 

Items
No. Item

70.

Chair's announcements

To receive any announcements from the chair and general housekeeping matters.

Minutes:

The chair welcomed everyone to the meeting, outlined the procedure to be followed and advised on emergency evacuation arrangements.

 

71.

Minutes of the previous meeting pdf icon PDF 294 KB

To adopt and sign as a correct record the Planning Committee minutes of the meeting held on Wednesday 12 January 2022.

Minutes:

RESOLVED: to approve the minutes of the meeting held on 12 January 2022 as a correct record and agree that the chair sign these as such.

 

72.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

There were no declarations of interest.

73.

Urgent business

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent and to receive any notification of any applications deferred or withdrawn.

Minutes:

There was no urgent business.

74.

Proposals for site visits

Minutes:

A motion, moved and seconded, to defer planning permission in respect of application P21/S1389/O, Kingsley House, Crowsley Road, Lower Shiplake, to enable a site visit to take place, was declared carried on being put to the vote. The committee wished to have the opportunity to visualise the proposals in the proposed setting and a site visit was necessary, in order to have a clearer understanding of the development in the context of the site and its surroundings.

 

RESOLVED: to hold a site visit for application P21/S1389/O and defer the consideration of the application until the visit had been completed.

 

75.

Public participation

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

Minutes:

The list showing members of the public who had registered to speak had been sent to the committee before the meeting. In addition, statements which had been received had been sent to the committee prior to the meeting.

76.

Kingsley House, Crowsley Road, Lower Shiplake, RG9 3LU pdf icon PDF 312 KB

Outline application for refurbishment, extension and alteration of Kingsley House from 4 Flats to up to 8 Flats incorporating access matters with all other matters reserved (block, site and site access plans revised on arboricultural grounds received 21st May 2021 and corrected by plans received 7th June 2021 and footprint of Firs Lodge corrected and details of parking, bin storage and extension proposals removed as shown on amended plans received 24th June 2021 and revised site location plan showing other land in applicant's ownership received 6th January 2022).

Additional documents:

Minutes:

Consideration of this application was deferred to facilitate a site visit.

77.

76 High Street, Wallingford, OX10 0BX pdf icon PDF 391 KB

Removal of condition 5 (building to be used only for the purposes specified in the application) on planning application P75/W0446.  (Internal alterations providing kitchen, dining areas & new toilet/bathroom areas. Change of use to restaurant.)

Additional documents:

Minutes:

The committee considered application P21/S4342/FUL for the removal of condition 5 (building to be used only for the purposes specified in the application) on planning application P75/W0446 (internal alterations providing kitchen, dining areas & new toilet/bathroom areas. Change of use to restaurant.), at 76 High Street, Wallingford.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that the premises were in a conservation area and were currently vacant. Officers did not consider that refusal to the proposal would be justified as there would be no harm to the viability of the town centre in granting the recommendation. The application sought to remove condition 5 of permission P75/W0446; the condition had allowed for the change of use of the former public house to a restaurant.

 

Mr. Michael Simpson, the agent, spoke in support of the application.

 

Councillor Sue Roberts, a local ward councillor, spoke objecting to the application.

 

Councillor George Levy, a local ward councillor, spoke objecting to the application.

 

The senior planning officer clarified the situation by stating that the removal of the condition did not provide for permitted development as a dwelling, only use in Class E (that was, retail, restaurants, professional services, offices, gyms, surgeries, nurseries and other high street uses). The intention of the removal of the condition was to provide flexibility of use to the owner.  Any conversion to a dwelling would require a separate application for planning permission.

 

The committee concluded that there was no sound planning reason upon which to refuse permission and agreed to the removal of condition 5, as stated in the report.

 

A motion moved and seconded, to grant planning permission was declared carried on being put to the vote.

 

RESOLVED: to grant planning permission for application P21/S4342/FUL subject to the following conditions:

 

1.    Approved plans.

78.

Land East of Reading Road, Lower Shiplake pdf icon PDF 712 KB

Application for approval of Reserved Matters (scale, appearance, layout and landscaping) following consent granted under reference P18/S3210/O (approved under appeal reference APP/Q3115/W/19/3220425) - extra care development of up to 65 units comprising of apartments and cottages (Use Class C2); associated communal facilities; provision of vehicular and cycle parking together with all necessary internal roads and footpaths; provision of open space and associated landscape works; and ancillary works and structures. (As amended by revised landscaping plans received on 3 February 2022)

Additional documents:

Minutes:

The committee considered application P21/S4102/RM for approval of Reserved Matters (scale, appearance, layout and landscaping) following consent granted under reference P18/S3210/O (approved under appeal reference APP/Q3115/W/19/3220425) - extra care development of up to 65 units comprising of apartments and cottages (Use Class C2); associated communal facilities; provision of vehicular and cycle parking together with all necessary internal roads and footpaths; provision of open space and associated landscape works; and ancillary works and structures (As amended by revised landscaping plans received on 3 February 2022) on Land East of Reading Road, Lower Shiplake.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that this was a reserved matters application following consent granted under application P18/S3210/O for up to 65 dwellings, which had been granted on appeal.  It was also reported that members of the committee had attended a site visit at the location on Monday 21 February 2022.

 

The planning officer reported that some changes to the size of some elements of the application had been made. Appendix D of the report depicted how the footprint of the buildings had been reduced by a modification of the size of the clubhouse (block A) and a re-orientation of block E. The remainder of the differences were limited to a less engineered road layout and a re-organisation of the car parking layout. These differences had been made in order to achieve a better, less engineered and more welcoming scheme than the approved parameter plan had suggested.

 

The Site Parameters Plan identified two buffer zones around the edge of the development, a 10 - metre landscaping buffer zone comprising existing and proposed structural planting, and a further 5 - metre buffer zone, which excluded built form, and was designed to offset the buildings from the structural planting. The layout shown on the approved Site Parameter Plan indicated several locations where parking areas encroached into the inner 5 - metre buffer zone, together with the bin storage area encroaching into the outer 10 - metre buffer zone as well. These locations were highlighted on the Comparison Plan at Appendix D of the report. The planning officer also reported that the plans submitted with the application indicated that the proposed building heights and block sizes complied with the maximums set out on the approved parameters plan.  All landscaping proposals had been maintained and additional proposed planting in the north east and by the bin store would incorporate trees of a heavier standard. The proposals for landscaping were acceptable for the purposes of screening, as set out in the inspector’s report.

 

The planning officer reported on some design aspects of the proposal; council planning officers had concluded that this was a well - designed scheme. In Block B there had been an intention to move away from an institutional appearance to the buildings, incorporating overlapping eaves and the club house was designed to resemble a barn.  ...  view the full minutes text for item 78.

79.

Land at Crowell Road, Chinnor pdf icon PDF 454 KB

Outline application (with all matters reserved except Layout and Access), for the erection of up to 54 age restricted dwellings (for people aged 55 and over), including 40% affordable housing and communal facilities, on land to the north of Crowell Road, Chinnor. New vehicular access to be created off Crowell Road, along with the retention of the existing pedestrian access to Oakley Road to the North.  (Additional information received 31 March 2021 and 6 June 2021 and 29 October 2021 and 10 December 2021)

Additional documents:

Minutes:

The committee considered application P21/S0804/O in respect of an outline application (with all matters reserved except Layout and Access), for the erection of up to 54 age restricted dwellings (for people aged 55 and over), including 40% affordable housing and communal facilities, on land to the north of Crowell Road, Chinnor. New vehicular access to be created off Crowell Road, along with the retention of the existing pedestrian access to Oakley Road to the North (additional information received 31 March 2021 and 6 June 2021 and 29 October 2021 on Land at Crowell Road, Chinnor.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that the application had been referred to the committee at the development manager’s discretion for a resolution on how the application would have been determined, had the applicant not submitted an appeal for non-determination. At the current time, the application would have been recommended for refusal on matters covered in the report. Were the proposal refused, the committee would be requested to confirm its putative reasons, which would then be used to inform the main issues to be considered through the appeal process.

 

The planning officer referred to paragraphs 6.16 and 6.17, which summarised several issues which council officers considered should be addressed. These included the need for additional photomontages to allow a full assessment of the impact on the landscape and conservation area; details of actual building heights in metres; the provision of continuous and linked footpaths; the need for boundary planting on the north western boundary; the inappropriateness of a slope to the sides of the attenuation basins, as it would not create an attractive feature and would not allow access to these areas for elderly residents; appropriate lighting details would be required to avoid harmful impacts on heritage and landscape; and further information was required to demonstrate that refuse vehicles could adequately access the proposed bin stores within acceptable distances.

 

The committee noted the report stating the importance of the need for a ‘Grampian’ condition, to secure foul water upgrades in agreement with Thames Water, and for a sustainable drainage scheme, to ensure that the proposal was in accordance with Policy EP4 (Flood Risk). Also of significance was that the clinical commissioning group had considered the application and had no objection to the proposal, stating that local healthcare should have sufficient capacity to deal with any additional needs.

 

The planning officer reported that South Oxfordshire Local Plan 2035 Policies H1 and H13, and Policy CH H5 of the Review Chinnor Neighbourhood Plan were supportive of the proposal in terms of it providing specialist accommodation for older people, particularly given that the site was located on the edge of Chinnor, a larger village.  The council monitored the need for specialist elderly accommodation, which was growing. Refusal of this development was not proposed on the grounds of a departure from policy.

 

The representative of  ...  view the full minutes text for item 79.

 

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