Agenda and minutes

To receive any announcements from the chair and general housekeeping matters.

The chairman welcomed everyone to the meeting, outlined the procedure to be followed and advised on emergency evacuation arrangements.

To record apologies for absence and the attendance of substitute members.

Apologies for absence were received from Councillors Jo Robb and Ali Gordon-Creed.

To adopt and sign as a correct record the Planning Committee minutes of the meeting held on 30 October 2024. 

RESOLVED: to approve the minutes of the meeting held on 30 October 2024 as a correct record and agree that the Chairman sign these as such.

To receive declarations of disclosable pecuniary interests, other registrable interests and non-registrable interests or any conflicts of interest in respect of items on the agenda for this meeting.

There were no declarations of interest.

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent and to receive any notification of any applications deferred or withdrawn.

There was no urgent business.

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

The list showing members of the public who had registered to speak was tabled at the meeting.

Erection of new A40 cycle and pedestrian bridge and associated pedestrian/cycle route connection works.

Formation of new vehicular access onto Elsfield Lane and associated Elsfield Lane/Woodeaton Road/Marston Interchange access and highway improvement works.

Formation of two new vehicular accesses onto Bayswater Road and associated highway improvement works on Bayswater Road. Formation of two new Public Transport crossing bridges over the Bayswater Brook with associated bus route connection works, including Public Transport-only accesses onto the A40 and Barton Village Road. Formation of five pedestrian/cycle bridges over the Bayswater Brook and associated pedestrian/cycle route connection works. Associated flood alleviation measures along sections of the Bayswater Brook. Associated landscape and infrastructure works (as amended and amplified by documents received 17 August, 19 and 26 September 2023, 29 November 2023, 3 January 2024, 28 February 2024, 1 March and 5 April 2024)

The committee considered planning application P22/S4596/FUL for:

The erection of new A40 cycle and pedestrian bridge and associated pedestrian/cycle route connection works. Formation of new vehicular access onto Elsfield Lane and associated Elsfield Lane/Woodeaton Road/Marston Interchange access and highway improvement works. Formation of two new vehicular accesses onto Bayswater Road and associated highway improvement works on Bayswater Road. Formation of two new Public Transport crossing bridges over the Bayswater Brook with associated bus route connection works, including Public Transport-only accesses onto the A40 and Barton Village Road. Formation of five pedestrian/cycle bridges over the Bayswater Brook and associated pedestrian/cycle route connection works. Associated flood alleviation measures along sections of the Bayswater Brook. Associated landscape and infrastructure works (as amended and amplified by documents received 17 August, 19 and 26 September 2023, 29 November 2023, 3 January 2024, 28 February 2024, 1 March and 5 April 2024).

The planning officer introduced the report and highlighted that an additional consultation response had been received since the committee report had been published. The response raised an objection to the application, stating that the A40 bridge should be located next to the Marston junction on the A40. It was noted that similar comments had been received and that this issue had been addressed in the report. Further to this, photographs of a sewage leak at Wick Farm dating back to December 2022 had been received, but it was explained that was not a material consideration as this was outside the area of the application.

The planning officer informed the committee that the application included land within both South Oxfordshire District Council and Oxford City Council boundaries. As such, the application was submitted jointly to both Councils, with Oxford City Council Planning Committee having approved part of the application at their meeting on 15 October 2024.

The planning officer talked through the development proposals and how they related to the masterplan for outline hybrid application P22/S4618/O.

The development's impact on the landscape was considered acceptable by officers, subject to a condition to approve a lighting strategy for the Western access. It was noted that the local highway authority, Historic England, the Council's conservation officer, and the Council's ecologist raised no objections. The planning officer recommended the application be approved, subject to the conditions outlined in the report.

Councillor Ginette Camps-Walsh spoke on behalf of Beckley and Stowood Parish Council, in objection of the application.

Eugenie Buchan spoke on behalf of Elsfield Parish Meeting, in objection of the application.

Andrew Clark spoke on behalf of Stanton St John Parish Council, in objection of the application.

Terence Goad spoke objecting to the application.

Nicola Mallows, Gresswell Environment Trust, spoke objecting to the application.

Gavin Angell, Dorchester Living, spoke as the applicant.

Katie Hammer, Technical Lead at Oxfordshire County Council, was in attendance to address questions regarding the traffic impact of the proposed development.

It was confirmed that the county council had reviewed the applicant's traffic flow modelling and its impact on the surrounding road network. The  ...  view the full minutes text for item 64.

Refurbishment works to the Main Barn and three curtilage barns and refurbishment works to the Wick Farm Well House building (linked to application P22/S4618/O)

Amended plans received 17 August 2023 and 19 September 2023

The committee considered planning application P22/S4550/LB seeking listed building consent for the refurbishment works to the Main Barn and three barns and refurbishment works to the Wick Farm Well House building.

The planning officer introduced the report, highlighting that the application was associated with a larger hybrid planning application (P22/S4618/O). The committee was informed that the application concerned a Grade 2 listed well house, Grade 2 listed barn, and additional curtilage listed outbuildings and structures. It was noted that the proposals would not result in harm to the Grade 2 listed well house and the curtilage listed buildings. However, the proposals would result in a low level of less than substantial harm to the Grade 2 listed barn. The planning officer confirmed that neither Historic England nor the Council's Conservation Officer raised any objections. The proposals were seen as having public benefits, including securing a long-term viable use for the buildings, consistent with their preservation, and providing public access. These public benefits were considered to outweigh the low level of less than substantial harm to the Grade 2 listed barn. The planning officer recommended the approval of the listed building consent, subject to the completion of a Section 106 agreement to secure the long-term maintenance of the well house and the conditions outlined in the report.

Councillor Ginette Camps-Walsh spoke on behalf of Beckley and Stowood Parish Council, in objection of the application.

Karen Fitzgerald, Wick Farm Park Residents, spoke objecting to the application.

Nicola Mallows, Gresswell Environment Trust, spoke objecting to the application.

Gavin Angell, Dorchester Living, spoke representing the applicant.

The committee raised concerns about contaminated land, however it was clarified that the issue of contaminated land had already been addressed in a previous planning application and was not a consideration for this application. This matter would not be revisited in the listed building consent application.

Members were informed that the roof of the listed barn was proposed to be replaced with thatch, which was considered an appropriate restoration of the building’s original condition. A discussion ensued about the materials for new tiles on the buildings, with emphasis on ensuring these are appropriate and high quality. It was confirmed that the conservation officer would assess these details before final approval.

The committee acknowledged that the proposal was focused solely on the listed buildings, with the aim of preserving their architectural integrity and historical character.

A motion, moved and seconded, to approve the application was carried on being put to the vote.

RESOLVED: To delegate to the Head of Planning and the Chair of the Planning Committee the approval of Listed Building Consent subject to:

A.    The completion of a S106 Agreement to secure the long term maintenance of the Well House, and

B.    The following conditions:

1.    Implementation

2.    Approved plans

3.    Well house glass cover specifications

4.    Sample materials

5.    Completion of works to the Well House

6.     

To receive the appeals information report from the head of planning.

Recommendation: To consider and note the appeals information report.

RESOLVED: that the committee note the report.