Agenda and minutes

Community Grants Panel
Monday, 22 February 2016 10.00 am

Venue: Meeting Room 1, 135 Eastern Avenue, Milton Park, Milton, Abingdon, OX14 4SB

Contact: Ron Schrieber  Democratic Services Officer

Items
No. Item

8.

Declaration of interests

Minutes:

None.

9.

Minutes pdf icon PDF 126 KB

To adopt and sign as a correct record the minutes of the meeting held on 15 September 2015 (attached).

Minutes:

RESOLVED: to approve the minutes of the meeting held on 15 September 2015 as a correct record and agree that the Chairman signs them as such.

10.

Community Capital Grants - grant policy and procedures rules pdf icon PDF 88 KB

Minutes:

The grant policy and procedure rules were noted.

11.

Bids for funding for the Community Capital Grants scheme and officer recommendations pdf icon PDF 319 KB

Minutes:

The panel received a brief overview from officers on each application and heard addresses from representatives of the applicants and answers to questions as summarised below.

 

St Leonard and St Catherine Church, Drayton St Leonard – Church bell restoration

 

Hilary Rogers, a representative of the church, spoke in support of the application.  She reported that the project was being funded by an appeal rather than from church funds and explained that the new, lighter bells could be used throughout the year rather than only in summer.  They could also be rung by younger children.

 

Shiplake Memorial Hall and Institute – Window and door replacements

 

The grants officer outlined this proposal and reported that the energy strategy and projects officer had recommended that the applicants investigate the costs and benefits of alternative window options before proceeding with the project.

 

Garsington Parish Council – Play area improvements

 

The grants officer outlined this proposal and reported that the applicants had now claimed the grant awarded by the council in 2014/15 for defibrillators.

 

The Merry Bells Village Hall, Wheatley – Exterior repairs

 

The grants officer outlined this proposal and reported that this was the first stage of a series of improvements but, as yet, no details of estimated future expenditure had been provided.

 

Dorchester Parish Council – Re-covering flat roof of sports pavilion

 

The grants officer outlined this proposal which would enable continued use of the building.

 

Wallingford Sports Trust – Replacement changing rooms

 

The grants officer outlined this proposal and reported that, if this application was successful, then the council’s previous award of £100,000 in 2014 towards the project would be withdrawn.

 

Didcot All Saints’ Church PCC – Rebuilding a boundary wall

 

The grants officer outlined this proposal and reported that it didn’t appear to offer any direct benefit to the community or allow any community activities to take place.

 

Harpsden Cricket Club – Astroturf surface, pitch covers and roller engine

 

The grants officer outlined this proposal and reported that the total cost of the project could be broken down as follows:

 

            astroturf surface                   £ 3,456

            pitch covers                           £ 4,680

            roller engine                         £ 4,410

                        total                             £12,546

 

Allsorts Preschool, Brightwell-Cum-Sotwell – Garden improvements

 

Sally Jackson, a representative of Allsorts preschool, spoke in support of the application. She reported on the proposed improvements which would provide shelter and shade so enabling greater use of the garden.  In response to members’ questions, she reported that the preschool was currently only open in term time but that the feasibility of opening during the summer holidays was being investigated

 

Little Milton Parish Council – Three defibrillators

 

The grants officer outlined this proposal.

 

WatlingtonParish Council – Play area improvements

 

The grants officer outlined this proposal and confirmed that the application was for a different play area than the one the council previously funded.

 

Horspath Parish Council – Two defibrillators

 

The grants officer outlined this proposal.

 

Marsh Baldon Parish Council – One defibrillator

 

The grants officer outlined this proposal.

 

Warborough Parish Council – Refurbishment of tennis courts

 

Councillor  ...  view the full minutes text for item 11.

12.

Panel review scores

The panel will review and amend officer scores as necessary.

Minutes:

The panel considered the applications, taking into account the report of the grants officer on each application, the presentations from the registered public speakers and site photographs.

 

Using the scoring matrix set out in the report and taking account of the grant officer’s provisional scores, the panel awarded scores for each application.

 

After discussion the panel agreed the grants officer’s recommended scores for all applications except for the following:

 

St Leonard and St Catherine Church, Drayton St Leonard – Church bell restoration

 

Increase new facilities or activities score from 6 to 10 points

Increase community benefit score from 6 to10 points

Increase organisation’s contribution score from -4 to 0 points

 

Allsorts Preschool, Brightwell-Cum-Sotwell – Garden improvements

 

Increase new facilities or activities score from 8 to 11 points

 

Warborough Parish Council – Refurbishment of tennis courts

 

Increase new facilities or activities score from 9 to 10 points

Increase community benefit score from 8 to 10 points

 

Chinnor Parish Council – Play area improvements

 

Increase new facilities or activities score from 11 to 12 points

Increase community benefit score from 11 to 12 points

Increase organisation’s contribution score from -4 to -2 points

 

Stadhampton Parish Council – Pavilion upgrade and sport equipment

 

Increase new facilities or activities score from 10 to 12 points

Increase organisation’s contribution score from -4 to 0 points

 

Long Wittenham Football Club – Pavilion improvements

 

Increase funding the project score from 6 to 8 points

 

Sonning Common Parish Council – Landscaping of skatepark and replacement village bins

 

Increase new facilities or activities score from 8 to 10 points

Increase community benefit score from 9 to 10 points

Increase organisation’s contribution score from -4 to 0 points

 

The final scores as agreed were:

 

Ref

Organisation

Project description

New facilities or activities (max 14)

Community benefit 

Funding the project (max 14)

Organisation’s contribution

Total
(out of 42)

SCap\11

St Leonard and St Catherine Church, Drayton St Leonard

Church bell restoration

10

10

14

0

34

SCap\12

Shiplake Memorial Hall and Institute

Window and door replacements

10

14

14

-4

34

SCap\18

Garsington Parish Council

Play area improvements

10

11

14

-4

31

SCap\19

The Merry Bells Village Hall, Wheatley

Exterior repairs

6

10

14

-4

26

SCap\20

Dorchester Parish Council

Re-covering flat roof of sports pavilion

6

11

14

-4

27

SCap\22

Wallingford Sports Trust

Replacement changing rooms

14

12

14

0

40

SCap\28

Didcot All Saints’ Church PCC

Rebuilding a boundary wall

1

1

12

-4

10

SCap\34

Harpsden Cricket club

Astroturf surface, pitch covers and roller engine

11

6

12

0

29

SCap\44

Allsorts Preschool, Brightwell-Cum-Sotwell

Garden improvements

11

6

14

0

31

SCap\45

Little Milton Parish Council

Three defibrillators

14

14

14

-2

40

SCap\48

Watlington Parish Council

Play area improvements

10

11

10

0

31

SCap\49

Horspath Parish Council

Two defibrillators

14

14

14

-4

38

SCap\50

Marsh Baldon Parish Council

One defibrillator

14

14

14

-4

38

SCap\51

Warborough  ...  view the full minutes text for item 12.

13.

Award recommendations

The panel will finalise award recommendations for the consideration of the Cabinet member grants.

Minutes:

RESOLVED: to

 

a)     agree that both projects recommended for medium priority awards (15-28 points) should receive 75% of the amount requested.

 

b)     recommend that the cabinet member for development management, building control and housing, and grants make the following capital grant award decisions:

 

1.     to award St Leonard and St Catherine Church, Drayton St Leonard up to £9,900 towards the church bell restoration as set out in its application.

 

2.     to award Shiplake Memorial Hall and Institute up to £4,205 towards the window and door replacements as set out in its application.

 

3.     to award Garsington Parish council up to £8,739 towards the play area improvements as set out in its application.

 

4.     to award The Merry Bells Village Hall, Wheatley up to £7,500 towards the exterior repairs as set out in its application.

 

5.     to award Dorchester Parish Council up to £1,875 towards re-covering the flat roof of the sports pavilion as set out in its application.

 

6.     to award Wallingford Sports Trust up to £187,074 towards replacement changing rooms as set out in its application.

 

7.     not to award a grant to Didcot All Saints’ Church PCC towards rebuilding a boundary wall as set out in its application.

 

8.     to award Harpsden Cricket Club up to £6,273 towards a new astroturf surface, pitch covers and roller engine as set out in its application.

 

9.     to award Allsorts Preschool, Brightwell-Cum-Sotwell up to £4,173 towards garden improvements as set out in its application.

 

10.  to award Little Milton Parish Council up to £2,373 towards three defibrillators as set out in its application.

 

11.  to award Watlington Parish Council up to £9,998 towards play area improvements as set out in its application.

 

12.  to award Horspath Parish Council up to £1,382 towards two defibrillators as set out in its application.

 

13.  to award Marsh Baldon Parish Council up to £1,000 towards one defibrillator as set out in its application.

 

14.  to award Warborough Parish Council up to £14,167 towards the refurbishment of tennis courts as set out in its application.

 

15.  to award Goring Heath Parish Council up to £9,575 towards play area improvements and one defibrillator as set out in its application.

 

16.  to award Chinnor Parish Council up to £17,354 towards play area improvements as set out in its application.

 

17.  to award Stadhampton Parish Council up to £12,445 towards a pavilion upgrade and sport equipment as set out in its application.

 

18.  to award Long Wittenham Football Club up to £5,610 towards pavilion improvements as set out in its application, with a special condition that any payments will not be released until it has secured all its other funding.

 

19.  to award Benson Parish Council up to £5,335 towards new front doors for the parish hall as set out in its application.

 

20.  to award Towersey Playing Fields Management Committee up to £1,550 towards mobile goal posts as set out in its application.

 

21.  to award Sonning Common Parish Council up to £12,493 towards landscaping of skatepark  ...  view the full minutes text for item 13.