Agenda

Joint Audit and Governance Committee
Monday, 14 October 2019 6.30 pm

Venue: Meeting Room 1, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Contact: Ron Schrieber, Democratic Services Officer 

Items
No. Item

1.

Apologies for absence

To record apologies for absence and the attendance of substitute members. 

2.

Minutes pdf icon PDF 124 KB

To adopt and sign as a correct record the Joint Audit and Governance Committee minutes of the meeting held on 29 July 2019. 

3.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

4.

Urgent business and chairman's announcements

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chairman. 

5.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

6.

External auditor's audit results report 2018/19 pdf icon PDF 4 MB

To consider the report of the external auditor (to follow).

7.

Statement of Accounts 2018/19 pdf icon PDF 111 KB

To consider the draft statements of accounts 2018/19 (attached).

Additional documents:

8.

Annual Governance Statement 2018/19 - South Oxfordshire pdf icon PDF 161 KB

RECOMMENDED: To approve South Oxfordshire District Council’s Annual Governance Statement 2018/19 (attached) to form part of the statement of accounts

9.

Annual Governance Statement 2018/19 - Vale of White Horse pdf icon PDF 153 KB

RECOMMENDED: To approve Vale of White Horse District Council’s Annual Governance Statement 2018/19 (attached) to form part of the statement of accounts.

10.

Treasury outturn 2018-19 pdf icon PDF 147 KB

To consider the report of the head of finance/financial accountant (Capita) (attached).

Additional documents:

11.

Letter of Representation to the external auditor - South Oxfordshire pdf icon PDF 165 KB

RECOMMENDED: to agree that the co-chairman from South Oxfordshire District Council signs the letter of representation to the external auditor (to follow).

12.

Letter of Representation to the external auditor - Vale of White Horse pdf icon PDF 155 KB

RECOMMENDED: to agree that the co-chairman from Vale of White Horse District Council signs the letter of representation to the external auditor (to follow).

13.

Internal audit activity report quarter two 2019/2020 pdf icon PDF 206 KB

To consider the report of the internal audit manager (attached).

14.

Internal audit management report quarter two 2019/2020 pdf icon PDF 133 KB

To consider the report of the internal audit manager (attached).

Additional documents:

15.

Work programme pdf icon PDF 144 KB

To consider the work programme (attached).

16.

Exclusion of the public

To consider whether to exclude members of the press and public from the meeting for the following item of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i)        it involves the likely disclosure of exempt information as defined in paragraphs 1-7 Part 1 of Schedule 12A of the Act, and

(ii)       the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

17.

Corporate Fraud and Cyber Security Risk Review

To consider the report of the internal audit manager (attached).