Agenda and minutes

Joint Staff Committee
Wednesday, 6 December 2017 11.00 am

Venue: Meeting Room 2, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Contact: Steven Corrigan, Democratic Services Manager 

Items
No. Item

12.

Apologies and notification of substitutes

To receive apologies for absence and notification of any substitutes.

Minutes:

None.

13.

Declarations of interest

To receive any declarations of disclosable pecuniary interest in respect of items on the agenda for this meeting.

Minutes:

None.

14.

Minutes

To adopt and sign as a correct record the minutes of the committee’s meetings held on 28 June and 22 November 2017.

 

Minutes:

RESOLVED: to approve the minutes of the meetings held on 28 June and 22 November 2017.

 

 

15.

Exclusion of the public

Purpose: to consider whether to exclude members of the press and public from the meeting for the following item of business under Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i) it involves the likely disclosure of exempt information as defined in paragraph 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and

(ii) the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

RESOLVED: to exclude members of the press and public from the meeting for the following items of business under Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

i.      they involve the likely disclosure of exempt information as defined in paragraph 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and

ii.     the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

16.

Staffing matters (appointment of permanent chief executive)

To consider the confidential report of the interim head of corporate services – to follow.

Minutes:

The committee conducted the formal interview with the candidate for the position of chief executive.

 

Members were unanimous that Mark Stone be appointed chief executive and head of paid service.

 

RESOLVED TO RECOMMEND:

To South Oxfordshire District Council to:

1.    appoint Mark Stone as permanent chief executive and head of paid service of South Oxfordshire District Council with effect from 1 January 2018, on the terms and conditions set out in the report of the interim head of corporate services to the Joint Staff Committee on 6 December 2017;

 

2.    authorise the interim head of corporate services to finalise the terms and conditions and the contract of employment of the chief executive in accordance with the terms agreed by the Joint Staff Committee;

 

3.    agree to place the chief executive at the disposal of Vale of White Horse District Council and to share the employee costs in accordance with the existing agreement between the two councils under section 113 of the Local Government Act 1972;

 

4.    authorise the chief executive and head of paid service to nominate appropriate officers to deputise in his absence;

 

5.    authorise the interim head of corporate services to make any necessary amendments to the council’s published pay policy statement arising from the agreed terms and conditions of appointment of the chief executive.

 

To Vale of White Horse District Council:

 

1.    to note that at its meeting on 23 November 2017, South Oxfordshire District Council resolved, pending a decision on permanent changes to the officer employment procedure rules, to waive the advertisement requirements of the current officer employment procedure rules to allow the permanent chief executive post to be advertised exclusively to the acting chief executive and current permanent heads of service;

 

2.    that pending permanent changes to the officer employment procedure rules coming into effect, to waive the advertisement requirements of the current officer employment procedure rules in relation to the appointment of a permanent chief executive and head of paid service for Vale of White Horse District Council and endorse the process followed by South Oxfordshire District Council to advertise the post exclusively to the acting chief executive and current permanent heads of service;

 

3.    to note that the Joint Staff Committee is recommending South Oxfordshire District Council at its meeting on 14 December 2017 to appoint Mark Stone as permanent chief executive and head of paid service of South Oxfordshire District Council with effect from 1 January 2018, on the terms and conditions set out in the report of the interim head of corporate services to the Joint Staff Committee on 6 December 2017;

 

4.    to note that the Joint Staff Committee is recommending South Oxfordshire District Council at its meeting on 14 December 2017 to authorise the interim head of corporate services to finalise the terms and conditions and the contract of employment of the chief executive in accordance with the terms agreed by the Joint Staff Committee;

 

5.    to note that the Joint Staff Committee is recommending South Oxfordshire District Council  ...  view the full minutes text for item 16.

17.

Minutes

To adopt and sign as a correct record the confidential minutes of the committee’s meeting held on 22 November 2017.

 

 

Minutes:

RESOLVED: to approve the confidential minutes of the meeting held on 22 November 2017.