Agenda and minutes

Joint Staff Committee
Monday, 21 October 2019 1.00 pm

Venue: Meeting Room 1, 135 Eastern Avenue, Milton Park, Milton, Abingdon, Oxfordshire, OX14 4SB

Contact: Steven Corrigan, Democratic Services Manager  Email: steven.corrigan@southandvale.gov.uk

Items
No. Item

1.

Election of chair

To elect a chair of the committee for the 2019/20 municipal year.

 

Minutes:

Councillor Debby Hallett was elected Chair of the committee for the 2019/20 municipal year.

2.

Appointment of vice-chair

To appoint a vice-chair of the committee for the 2019/20 municipal year.

 

Minutes:

Councillor David Turner was appointed Vice-Chair of the committee for the 2019/20 municipal year.

3.

Apologies and notification of substitutes

Minutes:

Councillor Jane Murphy submitted an apology for absence with Councillor Caroline Newton attending as a substitute.

4.

Declaration of interest

Minutes:

None.

5.

Minutes of previous meeting pdf icon PDF 111 KB

To adopt and sign as a correct record the minutes of the committee’s meeting held on 17 January 2019 (attached).

 

Minutes:

RESOLVED: to adopt and agree that the chair sign as a correct record the minutes of the meeting held on 17 January 2019.

6.

Exclusion of the public

Purpose: to consider whether to exclude members of the press and public from the meeting for the following item of business under Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i) it involves the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Act, and

(ii) the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

RESOLVED: to exclude members of the press and public from the meeting for the following items of business under Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

i.      they involve the likely disclosure of exempt information as defined in paragraph 1 of Schedule 12A of the Act, and

ii.     the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

7.

Confidential Minutes of previous meeting

To adopt and sign as a correct record the confidential minutes of the committee’s meeting held on 17 January 2019.

 

Minutes:

RESOLVED: to adopt and agree that the chair sign as a correct record the confidential minutes of the meeting held on 17 January 2019.

 

 

The committee was advised that reference to the implementation of a revised permanent senior structure by October 2019 had been made in the expectation that the councils would have received certainty in respect of the government financial settlement. Any revised staff structure would now be considered once the councils had agreed their corporate priorities and certainty regarding their financial position.

8.

Staff structure matters pdf icon PDF 146 KB

To consider the report of the Acting Deputy Chief Executive – Transformation and Operations to follow.

 

Additional documents:

Minutes:

The committee considered the report of the acting deputy chief executive - transformation and operations, on the appointment of an interim head of finance and section 151 officer.

 

The report set out that the incumbent head of finance and section 151 officer will retire from the councils on 30 May 2020. To ensure resilience and an effective handover, the chief executive agreed that he could step down from these roles when an interim replacement has been appointed. Once an interim head of finance and section 151 officer has been appointed, he would continue to be employed by the council from then until 30 May 2020 in the capacity of interim head of finance projects focussing on the 5 Councils Partnership and benchmarking best practice across local government together with any other priorities as set and agreed by the chief executive.

 

The committee agreed the proposal to advertise the post internally initially and externally if required, in accordance with the process followed for the recent management restructure.

 

The committee agreed the following timetable and process for the internal recruitment process.  Should an external process be required, the acting deputy chief executive – transformation and operations, will commence that in accordance with the agreed approach.

 

Activity / Stage

Date

Responsibility

Agree process, timeline and job description for recruitment of the interim head of finance and section 121 officer.

21 October 2019

Acting Deputy CEO – Transformation and Operations, CEO and Joint Staff Committee

 

Advertise the role internally and invite applications

 

22 October 2019

Acting Deputy CEO – Transformation and Operations

Prepare interview pack

23 October – 1 November 2019

Acting Deputy CEO – Transformation and Operations and CEO in consultation with the Leaders

Shortlist for interview

5 November 2019

Acting Deputy CEO – Transformation and Operations and CEO

Invite candidates to interview

6 November 2019

Acting Deputy CEO – Transformation and Operations

Complete interviews and make recommendation of appointment

Week commencing 18 November 2019

Joint Staff Committee (supported by Acting Deputy CEO – Transformation and Operations and CEO)

Consult all cabinet members of both councils on proposed appointment

Week commencing 25 November 2019

Acting Deputy CEO – Transformation and Operations

Vale Council to consider report of acting deputy CEO – transformation and operations and head of legal and democratic services and recommendations of the joint staff committee

11 December 2019

Vale Council

South Council to consider report of acting deputy CEO – transformation and operations and head of legal and democratic services and recommendations of the joint staff committee

12 December 2019

South Council

 

The committee agreed the job description as attached to these minutes.

 

RESOLVED: to

1.    approve the process and timeline for the appointment of an interim head of finance and section 151 officer as set out in these minutes;

2.    approve the job description attached to these minutes.