Agenda

Joint Audit and Governance Committee
Tuesday, 22 September 2020 6.30 pm

Venue: This was a virtual, online meeting.

Contact: Steve Culliford, Democratic Services 

Note: This is a vrtual meeting, you can watch it here: https://www.youtube.com/channel/UCTj2pCic8vzucpzIaSWE3UQ 

Items
No. Item

1.

Apologies for absence

To record apologies for absence and the attendance of substitute members. 

2.

Co-chair of the committee

Councillor Simon Howell has stepped down from his role as co-chair of the committee.  The committee is asked to appoint a co-chair from amongst the Vale of White Horse District Council’s membership. 

3.

Minutes pdf icon PDF 122 KB

To adopt and sign as a correct record the Joint Audit and Governance Committee minutes of the meeting held on 13 July 2020. 

4.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

5.

Urgent business and chairman's announcements

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chairman. 

6.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

7.

Internal audit plan 2020/21 pdf icon PDF 150 KB

To consider the internal audit manager’s report. 

 

The attached report was considered by the committee at its last meeting, during which councillors supported the proposed audit plan for 2020/21.  Following the meeting, it became apparent that, due to a technical problem, the live streaming of this part of the meeting had failed and that the debate and decision to approve the audit plan was not available for the public to view online.  This meant the councils were not meeting The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority Police and Crime Panel Meetings) (England and Wales) Regulations 2020 No.392, which been issued under Section 78 of the Coronavirus Act 2020.  Therefore, the committee could not formally resolve to approve the audit plan. 

 

Following the meeting, the co-chairs concluded that as committee members had supported approval of the audit plan in good faith, the internal audit manager could proceed with implementing the audit plan for 2020/21.  However, the co-chairs also concluded that the committee should be asked to confirm its approval of the audit plan at its next meeting.  Therefore, this item is placed on this agenda to seek to committee’s confirmation. 

 

Additional documents:

8.

Internal audit activity report quarters 1 and 2, 2020/21 pdf icon PDF 268 KB

To consider the internal audit manager’s report. 

9.

Internal audit management report quarters 1 and 2, 2020/21 pdf icon PDF 140 KB

To consider the internal audit manager’s report. 

Additional documents:

10.

Annual report on the councillors' code of conduct for 2018-19 and 2019-20 pdf icon PDF 150 KB

To consider the monitoring officer’s report. 

11.

Regulation of Investigatory Powers Act 2000 - policy and procedures pdf icon PDF 131 KB

To consider the head of legal and democratic’s report. 

Additional documents:

12.

Review of complaints received 2018-19 and 2019-20 pdf icon PDF 524 KB

To consider the head of corporate services’ report. 

13.

Statement of accounts 2018/19 and 2019/20

To receive a verbal update from the interim head of finance. 

14.

External auditor's audit planning reports for South Oxfordshire and Vale of White Horse pdf icon PDF 5 MB

To consider the report of EY, the councils’ external auditor. 

Additional documents:

15.

Treasury outturn 2019/20 pdf icon PDF 147 KB

To consider the interim head of finance’s report. 

Additional documents:

16.

Audit and governance work programme pdf icon PDF 142 KB

To review the attached work programme.