Agenda

Council - Thursday, 7 October 2021 6.00 pm

Venue: First floor, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Contact: Steven Corrigan  Democratic Services Manager

Items
No. Item

1.

Apologies for absence

To record apologies for absence. 

2.

Minutes pdf icon PDF 516 KB

To adopt and sign as a correct record the Council minutes of the meeting held on 15 July 2021 - attached. 

3.

Declarations of disclosable pecuniary interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

4.

Urgent business and chair announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 

5.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

6.

Petitions

To receive any petitions from the public. 

7.

Making the Crowmarsh Development Plan pdf icon PDF 417 KB

To consider the recommendations of the Cabinet member for planning, made on 28 September 2021, regarding the neighbourhood plan for Crowmarsh following the referendum held on 2 September 2021. 

 

The Individual Cabinet Member Decision is attached.

 

RECOMMENDATION TO COUNCIL: to

 

1.   make the Crowmarsh Parish Neighbourhood Development Plan so that it continues to be part of the council’s development plan; and 

 

2.   authorise the head of planning, in consultation with the Cabinet member for  planning, and in agreement with the Qualifying Body, to correct any spelling, grammatical, typographical or factual errors together with any improvements from a presentational perspective. 

 

 

 

8.

Treasury Management Outturn 2020-21 pdf icon PDF 327 KB

Cabinet, at its meeting on 30 September, will consider the report of the head of finance on the outturn performance of the treasury management function for the financial year 2020/21.

 

The report of the head of finance, which the Joint Audit and Governance Committee considered on 28 September 2021 and Cabinet will consider on 30 September 2021, is attached.

 

The recommendations of Cabinet will be circulated to all councillors.

 

Additional documents:

9.

Councillors' Allowances Scheme pdf icon PDF 198 KB

To consider the report of the head of legal and democratic, and the recommendations of the Joint Independent Remuneration Panel, on a revised councillors’ allowances scheme - attached.

Additional documents:

10.

Report of the leader of the council

To receive the report of the leader of the council.

 

11.

Questions on notice pdf icon PDF 261 KB

To receive questions from councillors in accordance with Council procedure rule 33. 

 

Question from Councillor Jane Murphy to Councillor Sue Cooper, Leader of the council

 

Can the Leader confirm that a full consultation process on the size and style of the new HQ building on the gateway site will be undertaken with the residents who border the gateway site on two sides and what further consultation will take place?

 

12.

Motions on notice

To consider motions from councillors in accordance with Council procedure rule 38. 

 

(1)  Motion to be proposed by Councillor Robin Bennett, seconded by Councillor Andrea Powell:

 

Council notes that the Government is currently running its public consultation on the Vision for “the Oxford to Cambridge Arc”.

 

It appears that Government has made economic growth its priority for the Arc, without asking residents whether that is the right priority, considering natural limits and resource constraints, or even whether the Arc project is necessary.

 

The Dasgupta review, published earlier this year1, found that the UK’s traditional approach to growth is unsustainable.

 

Local authority leaders, including from this council, have tried to prioritise nature and climate action by proposing Arc Environmental Principles, but the Government’s current consultation ignores them, as noted by BBOWT2, RSPB3 and others.

 

Council notes these concerns and asks the Leader to write to the new Minister for Levelling up, Housing and Communities, asking him to:

 

-       Pause the Arc project to reflect on whether the creation of an arbitrary geographic construct driving excessive growth in the South East will make a positive contribution to the government’s stated aim of ‘levelling up’ the UK.

-       If the project is to continue, set out clearly what the Government’s aims for it are, including expected costs, projected housing and growth expectations, and how it will fit into a wider regional structure within the UK.

-       Give local authorities within the Arc area the powers and funding needed to enable landscape-scale nature restoration and world-leading environmental standards.

-       Ensure proper local democratic control, with constituent local planning authorities able to set their own housing requirements based on local need.

 

1 https://www.gov.uk/government/collections/the-economics-of-biodiversity-the-dasgupta-review

2https://www.bbowt.org.uk/blog/estelle-bailey/government-must-rethink-arc-avoid-environmental-catastrophe

3https://community.rspb.org.uk/ourwork/b/rspb-england/posts/time-to-rethink-the-arc

 

(2)  Motion to be proposed by Councillor Anne-Marie Simpson, seconded by Councillor Pieter-Paul Barker:

Council acknowledges the appointment of a new Secretary of State for Levelling Up, Housing and Communities. It hopes that he will reconsider HM Government’s proposed planning reforms and make use of this opportunity to prioritise ambitions to address the climate emergency, protect and enhance the natural environment and increase biodiversity – all of which will help to improve the health and well-being of the nation. It is only by putting sustainability at the heart of these matters that the UK will be able to deliver on its environmental ambitions.

The Council notes:

·       the appointment of Michael Gove as Secretary of State for Levelling Up, Housing and Communities.

·       the upcoming United Nations COP26 climate summit gives government at all levels the opportunity to galvanise action on reducing emissions.

·       HM Government’s stated ambitions to Build Back Better, achieve Net Zero and to leave the natural environment in a better state than it found it.

Council calls for HM Government to:

·       scrap the current proposals for planning reform and maintain the right of local residents to engage and comment on individual planning applications

·       transform the local planning process into one that assesses the climate fitness of a district and plans  ...  view the full agenda text for item 12.

13.

Exclusion of the public

To consider whether to exclude members of the press and public from the meeting for the following items of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i)         they involve the likely disclosure of exempt information as defined in paragraph 3 Part 1 of Schedule 12A of the Act, and

(ii)        the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

14.

Application for Grant Funding - Henley and District Housing Trust

Cabinet, at its meeting on 30 September 2021, will consider the confidential report of the interim head of development and regeneration on the provision of grant funding using commuted sums held by the council, of an affordable housing project being delivered by the Henley and District Housing Trust (HDHT), a Registered Provider of affordable housing.

 

The recommendations of Cabinet will be circulated to all councillors.

 

 

Additional documents:

15.

New office accommodation - RIBA stage 2 concept design and budget envelope

Cabinet, at its meeting on 30 September 2021, will consider the confidential report of the deputy chief executive – transformation and operations, on the RIBA stage 2 concept design and costings report for the new office accommodation at the council’s Didcot Gateway site.

 

The recommendations of Cabinet will be circulated to all councillors.

 

Additional documents:

16.

Revised capital programme 2021/22 to 2025/26

Cabinet, at its meeting on 30 September 2021, will consider the confidential report of the head of finance on a revised capital programme for 2021/22 to 2025/26 as a result of changes that have occurred in the year to date, including those for the office accommodation project. 

 

The recommendations of Cabinet will be circulated to all councillors.

Additional documents:

17.

Development at 116-120 Broadway, Didcot - phase one budget setting

Cabinet, at its meeting on 30 September 2021, will consider the confidential report of the interim head of development and regeneration on the development of affordable housing and associated community space on council owned property, 116, 118 and 120 Broadway, Didcot.

 

The recommendations of Cabinet will be circulated to all councillors.