Agenda and minutes

To elect a chairman of Council for the municipal year 2013/14.

Mrs D Brown was nominated as Chairman.

RESOLVED:  to appoint Mrs D Brown as Chairman of the council for the ensuing year.

Mrs Carr presented Mrs Brown with the chain of office. 

Mrs Brown signed her declaration of acceptance of office, presented Mrs Carr with the past Chairman’s badge, Mr Brown with the escort’s badge and made an acceptance speech.

Mrs Brown in the chair.

To appoint a vice-chairman of Council for the municipal year 2013/14.

Mrs A Midwinter was nominated as Vice-Chairman.

RESOLVED:  to appoint Mrs A Midwinter as Vice-Chairman of the council for the ensuing year.

The Chairman presented Mrs Midwinter with the chain of office.

Mrs Midwinter signed her declaration of acceptance of office, made an acceptance speech and presented Mr Midwinter with the escort’s badge.

To receive any apologies for absence.

Apologies were submitted as recorded on page one of these minutes.

The Chairman agreed, on behalf of Council, to send Mr C Quinton its best wishes owing to his illness.

To adopt and sign as a correct record the minutes of the meeting held on 25 April 2013 (attached).

RESOLVED: to approve the minutes of the meeting held on 25 April 2012 as a correct record and agree that the Chairman sign them.

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

None.

The Chairman advised Council of her chosen charities for her year of office – The Chilterns Multiple Sclerosis Centre and The Oxford Heart Centre's Heartfelt Appeal.

The Leader of Council will report on any changes to Cabinet membership, allocation of portfolios or the executive scheme of delegation and outside body appointments.

The Leader of Council made no changes to the Cabinet membership, allocation of portfolios, the executive scheme of delegation or outside body appointments.

She thanked all Cabinet members for the work undertaken on council business and praised both officers and councillors for working as a team to meet the needs of the residents of south Oxfordshire and making the council a high achieving authority.  

To consider the report of the head of legal and democratic services (attached).

Council considered the report of the head of legal and democratic services on the appointment of those committees which are required to be politically balanced together with the Community Investment Fund Panel and Licensing Acts Committee.

The Chairman referred to the following recommendation tabled at the meeting covering these appointments to reflect the allocation of an additional Planning Committee seat to the Conservative group, a NNDR Appeals Panel seat to the Liberal Democrat group and a Housing Appeals Panel seat to each of the Independent and Labour groups to reflect their membership on the council. The recommendation reflected the Independent group’s offer of its seats on the Audit and Governance Committee and the Housing Appeals Panel and the Conservative group’s offer of one of its seat on the NNDR Panel to Mr Neville Harris.

That for the 2013/14 municipal year Council:

1.      appoints the committees and panels and allocates seats to each political group as set in the schedule circulated at the meeting subject to 10 seats being allocated to the Conservative Group on the Planning Committee, one seat on the NNDR Appeals Panel being allocated to the Liberal Democrat group and one seat each on the Housing Appeals Panel being allocated to the Independent and Labour groups;

2. appoints councillors and substitutes to sit on the committees and panels as set out in the schedule circulated at the meeting;

3.      appoints councillors to the Licensing Acts Committee as set out in the schedule circulated at the meeting;

4. appoints councillors and substitutes to the Community Investment Fund Panel as set out in the schedule circulated at the meeting;
5. appoints committee chairmen and vice-chairmen as set out in the schedule circulated at the meeting;
6. appoints Mr N Harris to the Independent group’s seat on the Audit and Corporate Governance Committee and Housing Appeals Panel and one of the Conservative group's seats on the NNDR Panel;
7. appoints Dr C Hood as the council’s representative on the Oxfordshire Joint Health Overview and Scrutiny Committee and Mrs E Gillespie as substitute;
8. appoints Mr B Service as the council’s representative and Mr J Cotton as substitute on the Thames Valley Police and Crime Panel
9. authorises the head of legal and democratic services to make appointments to any vacant committee or panel and substitute positions in accordance with the wishes of the relevant group leader

Prior to the vote on the above motion the Mrs Ducker advised that Mrs L Lloyd would fill the vacant Conservative seat on the Community Investment Fund Panel with Mrs D Brown filling one of the substitute places.

RESOLVED to:

1.      appoint the following committees and panels for the 2013/14 year and to appoint the membership, substitutes and chairmen and vice-chairmen as indicated to sit on them: