Decision details

Business case for Transforming IT and Systems of Planning and Regulatory Services

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Purpose: to approve a business case


Cabinet considered the report of the deputy chief executive – transformation and operations.  This set out a business case for the transformation of IT and systems for the council’s planning, environmental protection, food safety, community safety, waste and licencing services.  The transformation would be enabled by procurement of new IT solutions. 


The report included an appendix containing exempt information about the business case; Cabinet noted its contents. 


The report set out two options:

·       Option 1 – full public procurement for new IT solutions through open market tenders 

·       Option 2 – procurement of fit for purpose IT solutions through the GCloud 12 Framework Agreement

The Cabinet member recommended option 2, as this would mitigate the risk of procuring an unproven solution.  The option 2 process would also be quicker than option 1, which might require external support.  Cabinet concurred, believing that it was important to replace the aging IT systems. 




(a)        approve the business case and recommended procurement option for the replacement of the Planning and Regulatory Services IT systems as an Invest to Save initiative; and


(b)        authorise the deputy chief executive - transformation and operations, in consultation with the head of finance, to approve contracts subject to costs being within the business case. 

Report author: Sally Truman, David Wilde

Publication date: 01/11/2022

Date of decision: 29/09/2022

Decided at meeting: 29/09/2022 - Cabinet

Effective from: 08/10/2022

Accompanying Documents: