Agenda and minutes

Venue: First Floor Meeting Space, 135 Eastern Avenue, Milton Park, OX14 4SB

Contact: Paul Bateman  Email:  paul.bateman@southandvale.gov.uk

Note: THIS MEETING WILL BE BROADCAST LIVE watch the broadcast; https://www.youtube.com/channel/UCTj2pCic8vzucpzlaSWE3UQ 

Items
No. Item

30.

Chair's announcements

To receive any announcements from the chair and general housekeeping matters.

Minutes:

Councillor Peter Dragonetti in the chair. The chair welcomed everyone to the meeting, outlined the procedure to be followed and advised on emergency evacuation arrangements.

 

31.

Minutes of the previous meetings pdf icon PDF 371 KB

To adopt and sign as a correct record the Planning Committee minutes of the meetings held on Wednesday 11 August 2021 and Wednesday 1 September 2021. 

Additional documents:

Minutes:

The committee approved the minutes of the meetings held on Wednesday 11 August 2021 and Wednesday 1 September 2021 as correct records and agreed that the Chair sign them as such.

 

32.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

None.

33.

Urgent business

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent and to receive any notification of any applications deferred or withdrawn.

Minutes:

There was no urgent business.

34.

Proposals for site visits

Minutes:

There were no proposals for site visits.

35.

Public participation

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

Minutes:

The list showing members of the public who had registered to speak had been circulated to the committee some days prior to the meeting.

36.

P20/S4693/FUL - Land to the West of Windmill Road, Thame pdf icon PDF 682 KB

Development of an existing greenfield site for 31 new affordable homes to include 4 x 1B maisonettes, 18 x 2B4P houses and 9 x 3B5P houses. The homes are to remain affordable in perpetuity under the community land trust mechanism and are to provide homes to people with a local connection to Thame. The masterplan includes on-site parking and shared green spaces for residents and the wider community. The proposed design also includes proposed upgrades to local infrastructure where the Phoenix Trail meets Windmill Road.

Additional documents:

Minutes:

Councillor Jo Robb arrived at the meeting after the discussion on this application had commenced, therefore had not heard the whole debate and did not participate in the vote.  Local ward councillors David Bretherton and Kate Gregory did not participate in the vote on this application. Councillor Ken Arlett, attending virtually, did not vote on this application.

 

The committee considered planning application P20/4693/FUL for the development of an existing greenfield site for 31 new affordable homes to include 4 x 1B maisonettes, 18 x 2B4P houses and 9 x 3B5P houses. The homes are to remain affordable in perpetuity under the community land trust mechanism and are to provide homes to people with a local connection to Thame. The masterplan includes on-site parking and shared green spaces for residents and the wider community. The proposed design also includes proposed upgrades to local infrastructure where the Phoenix Trail meets Windmill Road on Land to the West of Windmill Road, Thame.

 

The planning officer reported an incorrect statement in the report regarding Councillor Kate Gregory; she had not called in the application, the planning officer, under delegated powers, had referred the application to the committee owing to the number of concerns expressed by the public.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that the application was for 31 dwellings, with the express purpose of providing affordable homes for people with a local connection. This type of tenure had been identified through a 2019 housing trust survey.  A legal agreement would maintain this type of tenure, an approach which south oxfordshire housing officers had endorsed. The proposed development would be of low density at 24 dwellings per hectare, of high quality and a good proportion of open space. An increased density would have incorporated more flats, which was not considered appropriate by the developer. The site was not located in the green belt.

 

Car parking was allocated in on-plot cases and off-plot spaces were not allocated. The Oxfordshire County Council (OCC), the highway authority, was satisfied with these arrangements. The design has been subject to a Stage 1 road safety audit, which also made reference to the Phoenix Trail. The audit, coupled with the designer’s response, had been approved by the OCC. The design of the dwellings would be contemporary, with public and private amenity space and play areas. The philosophy implicit in the development was to create a good sense of community. The proposal was in keeping with policy DES 10, which sought to ensure that all new development minimised the carbon and energy impacts of their design and construction, and that the design should improve resilience to the anticipated effects of climate change. The developer’s energy statement demonstrated energy conservation in the design and choice of energy saving building materials, as well as minimising the use of gas in space heating and domestic hot-water heating, as examples.

 

The  ...  view the full minutes text for item 36.

37.

P20/S3905/FUL - Manana, Latchford Lane, Great Haseley pdf icon PDF 537 KB

Demolition of existing bungalow and garage and erection of new chalet style house (As amended by revised plans amended plans, arboricultural impact assessment, preliminary bat roost assessment, energy statement, and water efficiency calculator received 17/05/2021 and bat survey received 31/08/2021).

Additional documents:

Minutes:

The committee considered planning application 20/S3905/FUL for the demolition of existing bungalow and garage and erection of new chalet style house (as amended by revised plans amended plans, arboricultural impact assessment, preliminary bat roost assessment, energy statement, and water efficiency calculator received 17/05/2021 and bat survey received 31/08/2021) at Manana, Latchford Lane, Great Haseley.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer advised the committee that the report had incorrectly stated that the local ward councillor, Councillor Caroline Newton, had called in the application. The Great Haseley Parish Council had objected to the application and councillor Newton had been invited to speak, but had given apologies in advance, owing to a prior engagement. The planning officer had referred the application to the committee under delegated powers owing to concerns regarding the size of the replacement dwelling.

 

The planning officer informed the committee that this was an application for the demolition of a bungalow and the construction of a chalet style house, which would be 0.9m higher than the existing dwelling. The site was within a semi-rural street-scene of predominantly small detached pitched roof bungalows, in the built area of Great Haseley. An error at paragraph 6.26 in the report was referred to; it stated that… ‘the amended plans have removed the proposed basement which is no longer required’. In fact, a basement was still contained in the proposal.

 

The planning officer reported that the overall mass and scale of the replacement dwelling would be larger than that of the existing dwelling by virtue of its footprint and height. Despite this, the proposed design was now considered to fit with the semi-rural character of the area. Unlike the original design, the dwelling would be set-back behind the building line, which would reduce any overbearing impact when viewed from the Latchford Lane street-scene to the north-east. The dwelling now proposed a simple pitched roof form with a height which was no higher than Watersmeet, which was situated to the north-west. Additionally, the development would no longer extend as far into the rear garden, with the rear depth extended only 2.7m beyond the existing. The rear footprint would be set-back 8.7m behind the south-western rear extension at Watersmeet. The planning officer also reported that the replacement dwelling had been purposely sited to protect neighbouring amenity; the south-eastern side elevation would be 1.2m distant from the Birsay neighbouring boundary, and the south-western side elevation would 1.8m from the Watersmeet neighbouring boundary. Birsay was judged to lose only a small amount of light. In terms of any flood risk, a small area to the north-eastern area of the site had been assessed as having a 0.1 percent annual risk of surface water flooding. The council’s drainage officer has been consulted on this matter.

 

The committee noted condition 12, in respect of the withdrawal of permitted development rights, and enquired whether this would cover a  ...  view the full minutes text for item 37.

38.

P21/S2551/FUL - Waterstone House, Burcot pdf icon PDF 635 KB

Works of demolition, extension, alteration and conversion of the existing storage building to form a self-contained dwelling (19-08-2021 amended neighbour notification certificates following notification on all frontages of access road and structural survey).

Additional documents:

Minutes:

The committee considered planning application P21/S2551/FUL for works of demolition, extension, alteration and conversion of the existing storage building to form a self-contained dwelling (19-08-2021 amended neighbour notification certificates following notification on all frontages of access road and structural survey) at Waterstone House, Burcot.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer informed the committee that this was an application for the alteration and conversion of an existing building to form a 1-bedroom dwelling. The proposal would involve some demolition; a 3-metre-wide section of the western end of the building, and a 1-metre-wide section to the east. The site was within the green belt and designated as an area of archaeological interest. The building formed the southern half of a former barn, sharing a party wall to the north with the northern part of the barn, which was within the rear garden of Withywindle. A structural survey had concluded that the barn was in a reasonable structural condition for its age and past usage and could be safely converted. In respect of residential amenity and possible loss of light issues, the planning officer reported that Withywindle was the nearest dwelling to the site, which was situated 21m to the north. Neighbouring properties were at a sufficient distance away to suffer from a loss of light or privacy, particularly as the dwelling would be single storey. The council’s drainage officer had reviewed the proposed plans and raised no objection, subject to surface water drainage and foul drainage conditions.

 

Ms. Jo Jenkins, a local resident, of Withywindle, spoke objecting to the application.  Responding to a question from the committee regarding her reasons for objecting, Ms. Jenkins expressed concern at possible damage to her party wall.

 

Mr. Jake Collinge, the agent, spoke in support of the application. In response to a question from the committee regarding the proposal for apparently 5 rear doors to the conversion, Mr. Collinge replied that this was an intentional feature to replicate the existing stable design and to facilitate an open plan treatment. The committee sought further reassurance regarding the safe removal of the 7 ‘A’ frames, notwithstanding the structural survey stating that this would be a safe conversion.  Mr. Collinge replied that there would be a cantilever arrangement along the party line, which would be a supporting feature. Additionally, the cantilever would support both sides of the shared pitched roof. The applicant was keen to re-use elements of the building in the interests of good sustainability. The planning officer advised the committee that conversion was stated in the description of the development. If the building was not capable of conversion, a new planning consent would be required.

 

In response to a question form the committee in respect of the protection of bats, the planning officer reported that the council’s ecologist had concluded that the site was not habitable for bats but as stated in paragraph 6.31  ...  view the full minutes text for item 38.

 

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