Agenda and draft minutes

Community Grants Panel - Monday, 7 March 2022 9.30 am, NEW

Venue: 135 Eastern Avenue, Milton Park, Milton, Abingdon, OX14 4SB

Contact: Michael Flowers  Democratic Services Officer

Items
No. Item

7.

Apologies for absence

To receive any declarations of disclosable pecuniary interests and any conflicts of interest in respect of items on the agenda for this meeting.  

 

Minutes:

Apologies for absence were received from Councillors Axel Macdonald and Ian Snowdon.

 

8.

Minutes pdf icon PDF 237 KB

To adopt and sign as a correct record the Community Grants Panel minutes of the meeting held on Wednesday 16 February 2022 (to follow).

Minutes:

RESOLVED: to approve the minutes of the meeting held on Tuesday 16th February 2022 as a correct record and agree that the chair signs them as such.

 

9.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

Councillor Jo Robb declared an interest for the application of Sonning Common District Tennis Club as she was a member of the club. Councillor Robb would not take part in the application’s consideration.

 

10.

Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 

Minutes:

The chair ran through housekeeping arrangements appropriate to an in-person meeting and explained the structure the meeting would use to operate.

 

11.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

Minutes:

A list showing members of the public who had registered to speak had been sent to the panel prior to the meeting.

 

12.

South Oxfordshire Revenue Grant Scheme - 2022-2024 pdf icon PDF 176 KB

To note the recommendations made by panel members for the South Revenue Grant Scheme – 2022-2024 (to follow).

Minutes:

RESOLVED: to note the recommendations for the South Oxfordshire Revenue Grant Scheme – 2022-2024.

 

13.

South Capital Grant Scheme 2021-2022 pdf icon PDF 1 MB

To review the report and recommendations of scoring made by officers.

Additional documents:

Minutes:

Crowmarsh Parish Council

 

Councillor David Rowley, representative of Crowmarsh Parish Council, spoke in support of the application.

 

RESOLVED: to note the application of Crowmarsh Parish Council.

 

Watlington Parish Council

 

Councillor Andrew McAuley, representative of Watlington Parish Council, spoke in support of the application.

 

The panel asked a question to the speaker on the multi-use games area (MUGA), and whether gender had been considered in the planning of the MUGA to ensure it was accessible to both boys and girls. Councillor McAuley responded that the design was inclusive for both male and female and all physical abilities. The speaker added that the flood-lighting would make the site safer alongside CCTV. Additionally, Councillor McAuley added that MUGA was wheelchair accessible.

 

An additional question followed seeking clarification on the lighting considerations in relation to light pollution. The speaker responded that they were aware of the need to reduce ambient lighting and light pollution. Councillor McAuley confirmed the flood-lighting was being looked into to provide the best design and quality of lights to make a minimal impact on the surrounding area.

 

RESOLVED: to note the application of Watlington Parish Council.

 

Sonning Common Parish Council

 

Councillor Ros Varnes, representative of Sonning Common Parish Council, attended the meeting in order to respond to any questions from the panel.

 

The panel queried how Sonning Common Parish Council would minimise the impact of light pollution for the surrounding area. Councillor Varnes responded that their scheme was designed to minimise light pollution. The lighting scheme was described as allowing a safe use of the park whilst being mindful of the surrounding AONB. The speaker added that shields would be added to the wayfaring trackway which would prevent light spill. Additionally, the lighting system would be kept at a low level during the lighting level which would increase or decrease based on the user’s proximity to the lights.

 

Councillor Varnes provided an update to the panel that they had found a new competitive quote which would cost less than anticipated and the new cost was expected to cost between £56-60K excluding VAT. In response to this, the panel asked for confirmation on the scope of change in the application as a result of the new pricing. The speaker confirmed the scope of the application remained the same and clarified that they were therefore seeking 50 per cent of the £60,000.

 

RESOLVED: to note the application of Sonning Common Parish Council.

 

Millstream Day Centre

 

There was no speaker present for the application.

 

A concern was expressed by the panel on the connection between the climate emergency action and the scoring given. It was agreed this would be discussed following the conclusion of the public meeting.

 

RESOLVED: to note the application of Millstream Day Centre.

 

Holton Village Hall

 

There was no speaker present for the application.

 

RESOLVED: to note the application of Holton Village Hall.

 

SOFEA

 

James Plunket spoke in support of the application.

 

Mr Plunket was asked by the panel what the difference between the fifty learners and two-hundred trainees were.  ...  view the full minutes text for item 13.