Agenda and minutes

To receive any announcements from the chair and general housekeeping matters.

The chair welcomed everyone to the meeting, outlined the procedure to be followed and advised on emergency evacuation arrangements.

Apologies for absence were received from Councillors Sam Casey-Rerhaye and Ali Gordon-Creed.

To adopt and sign as a correct record the Planning Committee minutes of the meeting held on 9 August 2023. 

RESOLVED: to approve the minutes of the meeting held on 9 August 2023 as a correct record and agree that the Chair sign these as such.

To receive declarations of disclosable pecuniary interests, other registrable interests and non-registrable interests or any conflicts of interest in respect of items on the agenda for this meeting.

There were no declarations of interest.

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent and to receive any notification of any applications deferred or withdrawn.

The Democratic Services Officer noted that item 7, P21/S1848/FUL, from the agenda had been deferred in order that a site visit could be carried out.

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

The list showing members of the public who had registered to speak was tabled at the meeting.

APPLICATION DEFERRED IN ORDER TO CARRY OUT A SITE VISIT

Refurbishment of Buildings 12 and 13 for storage use with ancillary offices (4 units); Replacement of Building 4; Refurbishment of Buildings 14 for storage use with new archway feature linked to Building 4; Erection of Building 1 for office use; Change of use of Units 2-3 (Dutch Barn) to provide storage and distribution of gas bottles and storage and construction of wooden sheds; Change of use of land opposite Units 2-3 to display of wooden sheds; Provision of parking for proposed new uses - Part Retrospective (As amplified by additional information received 19 July 2022 and 15 August 2022 and as amplified by plan received 1 December 2022 and 16 January 2023).

Prior to the meeting, the application was deferred in order that a site visit could be carried out.

Development of land to the north of nos 1 & 2 Spinney Cottages into two 3-bedroom, semi-detached houses. (As amplified by energy statement and supporting information and amended by drawings showing air source heat pumps received 27 June 2023).

The committee considered planning application P23/S1578/FUL for the development of land to the north of nos 1 & 2 Spinney Cottages into two 3-bedroom, semidetached houses. (As amplified by energy statement and supporting information and amended by drawings showing air source heat pumps received 27 June 2023), on land to the north of 1 & 2 Spinney Cottages, Waterperry Estate, Waterperry, OX33 1JY.

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

The planning officer introduced the report and highlighted that the application was before committee as the view of Waterperry Parish Council differed to the officer recommendation. The planning officer went on to inform the committee that previous permission has been granted on the site but that this permission had lapsed. He noted that the two previous schemes were almost identical to the application before committee.

The planning officer informed the committee that since the previous permissions had been granted the Local Plan 2035 had been adopted but that this did not change the acceptability of the proposal. The planning officer advised that it did, however, impose more sustainability requirements on the applicant. The officer advised the committee that the application was policy compliant, and it was therefore recommended for approval.

Richard Ibbett (Ibbett Associates), the agent representing the applicant, spoke in support of the application.

The committee had no questions for the planning officer.

The committee noted that the officer’s report was well written and that it was happy to accept the recommendation.

A motion, moved and seconded, to approve the application was carried on being put to the vote.

RESOLVED: to approve planning application P23/S1578/FUL, subject to the following conditions:

Standard Conditions -

1: Commencement 3 years - Full Planning Permission

2: Approved plans *

Pre-commencement conditions -

3: Archaeological Written Scheme of Investigation

4: Archaeological evaluation and mitigation

5: Surface water drainage works (details required)

6: Foul drainage works (details required)

7: Schedule of Materials

8: Landscaping Scheme (trees and shrubs only)

Prior to occupation conditions -

9: Energy Statement Verification

10: New vehicular access

11: Parking & Manoeuvring Areas Retained

Compliance conditions -

12: Vision splay protection

13: Obscure glazing

14: Air source heat pump – certification

The proposed works consist of a rear extension at first and second floor in line with the neighbouring properties to the north and south. The extension will redesign the existing flat, while also creating space for an additional residential flat. As part of these works the entrance to the residential properties would be moved to Duke Street (As amended by plan to demonstrate cycle and bin storage and supported by Heritage Statement submitted 19 December 2022) (As amended by plans and documents submitted 01 March 2023 to better reveal heritage importance of building) (Further amended by plans 2023-04-26 to re-arrange internal layout to better retain historic fabric) (As amplified by additional information - noise report received 04 July 2023).

The committee considered planning application P22/S3105/FUL and P22/S3106/LB for the proposed works consist of a rear extension at first and second floor in line with the neighbouring properties to the north and south. The extension will redesign the existing flat, while also creating space for an additional residential flat. As part of these works the entrance to the residential properties would be moved to Duke Street. (As amended by plan to demonstrate cycle and bin storage and supported by Heritage Statement submitted 19 December 2022) (As amended by plans and documents submitted 01 March 2023 to better reveal heritage importance of building) (Further amended by plans 2023-04-26 to rearrange internal layout to better retain historic fabric) (As amplified by additional information – noise report received 04 July 2023), on land at 6 Duke Street, Henley-on-Thames, RG9 1UP.

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

The planning officer introduced the report and highlighted that the application was for extension and alterations to 6 Duke Street to create one new flat. Listed building consent was also sought in order to allow the necessary works to be carried out. The planning officer confirmed that the existing access to the existing flat is to the rear of the property via Tuns Lane. Under the proposed scheme access to both residential flats would be via a shared access to the front of the property on Duke Street.

The planning officer informed the committee that the applications were before them as Henley-on-Thames Town Council had objected to the applications. The planning officer went on to summarise all of the objections raised to the applications which included concerns about the overdevelopment of the site, the lack of parking provision for the development, the poor living standards of future occupants of the flats and an increase in complaints regarding the nearby Three Tuns Pub. The planning officer confirmed that the principle of the development was acceptable. The development would not harm the character or appearance of the area and nor would it be harmful to the special character or appearance of the Henley Main Conservation Area.

The planning officer informed the committee that an acoustic report had been produced to assess any noise impact on future occupants of the flat. He confirmed that the report concluded that the installation of glazing as required by the proposed conditions would suitably protect future residents against any negative noise impact. The planning officer advised that the Environmental Health Team had assessed the application and were satisfied that the proposed conditions would prevent any future noise impact caused by the pub garden and any other sources of noise. The planning officer further advised that measures would be in place via planning condition to reassess the noise impact once the flat had been constructed.

The planning officer concluded that the council had no objections on the basis of waste management or parking grounds and  ...  view the full minutes text for item 67.

Proposed 3 bedroom two storey dwelling on the site to the east of Orchard Cottage.

The committee considered planning application P23/S1036/FUL for the proposed 3 bedroom two storey dwelling on the site to the east of Orchard Cottage, on land at Orchard Cottage, Common Lane, Binfield Heath, RG9 4JZ.

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

The planning officer introduced the report and highlighted that the application was for the erection of a detached two storey house along Common Lane in Binfield Heath. The new dwelling would be built in the garden area of Orchard Cottage which was fenced off and contained a disused swimming pool. The application was before committee due to the objection of Binfield Heath Parish Council. They had raised concerns around the impact on the character of the area and the possibility that orchard Cottage was a non-designated heritage asset although this was not yet confirmed.

The planning officer informed the committee that the proposed development met the requirements of infill development and the proposed new dwelling was situated on a sizeable, spacious plot whilst still retaining a sizeable plot for Orchard Cottage. The officer confirmed there was no adverse harm to the landscape quality of the Chilterns Area of Outstanding Natural Beauty (AONB), that adequate access and parking provision had been made and that tree officers were satisfied there were sufficient tree protection measures. The Senior Countryside Officer had highlighted that as the site was located in area where the presence of Great Crested Newts was likely there was a need to demonstrate there would be no adverse impact to them. This could be done by joining the District level licensing scheme and this obligation was secured by condition. The planning officer went on to advise that the designation of Orchard Cottage as a non-designated heritage asset had not yet been considered but officers had concluded that there would be no adverse impact even if it were to be designated as such.

Chris Allan (Fineline Architects), the agent representing the applicant, spoke in support of the application.

The committee were of the view that the plot lent itself to what the applicant was obviously trying to achieve and noted that there are a number of other new build properties in the area so this did not take anything away from the area. Committee were pleased to see the level of detail that had gone into the application and felt it was a well thought out proposal.

A motion, moved and seconded, to approve the application was carried on being put to the vote.

RESOLVED: to approve planning application P23/S1036/FUL, subject to the following conditions:

1: Commencement development within 3 years of the date of permission

2: Implemented development in accordance with approved plans

3: Schedule of external materials to be submitted and approved in writing by the local planning authority

4: Parking & Manoeuvring Areas as shown on plan to be retained

5: Tree Protection (Detailed) details to be submitted and approved  ...  view the full minutes text for item 68.

Erection of a pergola.

The committee considered planning application P23/S2368/HH for the proposed erection of a pergola, on land at 8 The Croft, Aston Tirrold, OX11 9DL.

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

The planning officer introduced the report and highlighted that the applicant for the proposal was a member of the planning service and the application was therefore before the committee due to the requirements of the constitution. The application sought permission for the erection of a lightweight pergola which would be attached to the rear of the property and made from aluminium with open sides and footprint of 3.5m x 3m in size. The planning officer informed the committee that no comments had been received from the parish council or neighbours and that the proposal accorded with the design guide advice and the development plan.

The planning officer concluded that the application was recommended for approval.

A motion, moved and seconded, to approve the application was carried on being put to the vote.

RESOLVED: to approve planning application P23/S2368/HH, subject to the following conditions:

1: Commencement 3 years - Full Planning Permission

2: Approved plans